INFORMATION MANUAL FOR SANDBOX HOLDINGS (PTY) LTD AND ALL SUBSIDIARIES
PREPARED IN ACCORDANCE WITH S51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT – ACT NO 2 OF 2000
THIS MANUAL APPLIES TO SANDBOX HOLDINGS (PTY) LTD AND ALL ITS SUBSIDIARIES

TABLE OF CONTENTS

• INTRODUCTION
• COMPANY INFORMATION
• RECORDS AVAILABLE IN REGARDS TO LEGISLATION
• INFORMATION CATEGORIES AND TYPES
• REQUEST PROCEDURE
• FEES
• REFUSAL AND REMEDIES
• AVAILABILITY OF THE MANUAL
• FORMS
• Should You want the Request of information form please download it here

• INTRODUCTION

The Promotion of Access to Information Act, No 2 of 2000 gives effect to the constitutional right of access to any information in records held by public or private bodies that is required for the exercise or protection of any rights. The Act sets out the requisite procedural issues attached to such request, the requirements which such request must meet as well as the grounds for refusal or partial refusal of such request.

This manual informs requesters of procedural and other requirements which a request must meet as prescribed by the Act.
The South African Human Rights Commission has compiled the guide contemplated in Section 10 of the Act which contains such information as may reasonably be required by a person who wishes to exercise any right contemplated in the Act. This guide is available from their website

Please direct any queries to:

The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department

Postal address: Private Bag X2700
Houghton
2041

Telephone No: +2711 877 3600
Fax No: +2711 403 0625
Website: www.sahrc.org.za
E-mail: paia@sahrc.org.za

• COMPANY INFORMATION

MAIN BUSINESS
The group is involved in the supply of software, software engineering, electronics, building management systems, surveillance and training.
The list of the subsidiaries can be found on the website www.sandbox.co.za which will link you to the subsidiary website which will give the details of the activities of the subsidiary concerned. A group organogram can be found on the website.

CONTACT DETAILS
Information Officer:                Paul Wootten (CEO)

Postal Address:                       PO Box 2100
                                                Rivonia           
                                                2128

Physical Address:                    4B Bush Hill Office Park
                                                c/o Jan Frederik & Dolfyn Streets
                                                Randpark Ridge
                                                2040

Telephone Number:                 +2711 794 3905
Fax Number:                           +2711 794 4461
Email address:                         info@sandbox.co.za

• INFORMATION AVAILABLE IN REGARDS TO LEGISLATION

Where applicable and where the request complies with the requirements of the act, the records that are available are done so in accordance with the following legislation:

• Basic Conditions of Employment No. 75 of 1997
• Companies Act No. 71 of 2008
• Compensation for Occupational Injuries and Health Diseases Act No.130 of 1993
• Income Tax Act No. 95 of 1967
• Labour Relations Act No. 66 of 1995
• Occupational Health & Safety Act No. 85 of 1993
• Regional Services Councils Act No. 109 of 1985
• Skills Development Levies Act No. 9 of 1999
• Skills Development Act No. 97 of 1998
• Unemployment Contributions Act No. 4 of 2002
• Unemployment Insurance Act No. 63 of 2001
• Value Added Tax Act No. 89 of 1991  
• Income Tax Act No 58. of 1962

• INFORMATION CATEGORIES AND TYPES

The information categories and information types are listed below:

ADMINISTRATIVE:

• Minutes of executive committees and board committees
• Internal and external correspondence
• Internal policies and procedures
• IT
• Databases

HUMAN RESOURCES:

• Employment contracts
• Leave records
• Disciplinary records
• Personnel files
• Remuneration records and policies
• Performance review documents and procedures
• Correspondence
• Training records
• Health and Safety

OPERATIONAL:

• Customer records supplied by the customer
• Transactional records
• Clients lists
• Work done and records relating to that
• Inventory
• Other assets
• Market research
• Environmental

LEGAL:

• Customer contract and agreements
• Shareholders agreements
• Insurance records
• Company secretarial
• Legal correspondence
• Legal agreements

FINANCIAL:

• Accounting records
• Financial statements
• Audit reports
• Taxation records
• Bank statements

• REQUEST PROCEDURE

The requester needs to make the request in the prescribed format (as attached) to the information officer. The request must be made out to the contact details as shown above.

Sufficient details should be given to ensure that the information officer can identify the person who is requesting the information as well as the information requested. The form of the information required should also be indicated.

The requester needs to identify what right is sought to be exercised by the request for the information and why the information is required

The requester is to ensure that they comply with the requirements of the Promotion of Access to Information Act in regards to the request for information

The request fee needs to be paid upon submission of the request for information as well as a deposit if applicable

The request for information will be processed within 30 days after the request has been received unless a shorter period has been requested and approved by the information officer. If considered necessary by the information officer, the processing of the request may be extended for not more than 30 days.

If the request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the information officer.

• REQUEST FEES

The act provides for two types of fees:

• A request fee
• An access fee

The request fee is a standard fee and is charged irrespective of the type of record or volume of records requested.

The access fee is the amount charged for the reproduction of the records, preparation of the records, postage and other costs incurred to ensure the records are received by the requester.

The information officer has the discretion to request a deposit for any records requested.
The request will not be processed until such time as what the request fee and/or a deposit has been paid.

A comprehensive fee structure for a request to access the records of the company is available at the South African Human Rights Commission. This can also be downloaded from their website at www.sahrc.org.za

• REFUSAL AND REMEDIES

The requester will be informed in writing whether the request has been approved or denied. The reason (if required) will also be given. If the processing of the request is extended, reasons for this will be given in writing

There are no internal appeal procedures; the decision therefore made by the information officer is final.

If the requester is not satisfied with the refusal, the requester should follow the procedures as per the act to remedy this.

• AVAILABILITY OF THE MANUAL

The manual is available for inspection at the offices of Sandbox Holdings at the address given above, free of charge.

The manual may also be viewed on the company website on www.sandbox.co.za

Copies may be requested from the South African Human Rights Commission.

• FORMS

Please complete the attached form and return it to the above address for processing.

Should You want the Request of information form please download it here